Schedule Changes & Total Withdrawals

 

Adding/Dropping Courses
The deadline for adding courses or changing courses or sections is given in the University calendar; thereafter, changing to audit or dropping a course are the only changes permissible. Courses officially dropped after the attendance date and through the thirteenth week of a fall or spring semester will be recorded as “W.” Students may add, drop, or change sections of courses only by following the official procedure which requires that they obtain and return the necessary forms to the Registrar’s Office after obtaining the formal approval of their academic advisor. Failure to complete this procedure can result in a grade of “F” being entered on the student’s record. A fee of $10 will be charged except for changes made for the convenience of the University. Please note: A student accumulating an excessive number of absences in a course may be dropped from the course by the instructor with a grade of “FE.”

Withdrawals
A student who wishes to withdraw from school during a semester is required to follow the official withdrawal procedure which requires submitting a written request to the Office of the Registrar. Students who withdraw without following this required procedure will have their grades recorded as “F.” If a student withdraws officially, the procedure for recording grades is identical with that for dropping an individual course, as described in this section under the heading “Adding/Dropping Courses.” If a student withdraws from school during the final two weeks of a semester, the Vice President for Academic Affairs may waive the requirement that grades of “F” be recorded if the circumstances forcing a withdrawal justify special consideration.

NOTE: ALL FORMS MUST BE RECEIVED BY REGISTRAR'S OFFICE BY 5 PM ON THE DAY OF THE DEADLINE TO BE PROCESSED!

Before classes begin, schedule changes can be made by the student (only if you have your assigned student registration code), advisor, or departmental support staff for the term through the following dates:

Fall: August 21
Winter Intersession: December 16
Spring 2019:
January 13

*No registration changes will be made in the Registrar's Office until term begins. Changes made by the Registrar's Office are subject to a $10 course change fee.

Schedule Change Steps:

Registration Steps:

  1. Log into OneTech and select the Registration tab.
  2. Click Registration Status to check student registration eligibility. Confirm the correct major is shown (if not, complete and submit a Change of Major form). NOTE: Students with holds must contact the appropriate office and resolve the hold prior to registration.
  3. Students must consult with their advisor before registering in classes. Who is your advisor? If an advisor is assigned, the advisor will be listed under Academic Profile. If an advisor is not listed, contact the Registrar's Office.
  4. Students will either be registered in classes by their advisor, or the advisor can elect to provide a Student Registration Code (SRC) allowing the student to register in classes using the OneTech portal. Students will use the Register and Add/Drop Classes link (located in the Registration block under the Registration tab) to register (See How to Register Instructions Below). NOTE: Course section numbers may indicate unusual course characteristics, such as meeting at a location other than the Russellville campus, or a mixed technology class that is web-based and occasionally meets on campus. Refer to Section Numbers Decoded for more information. NOTE: Students enrolling in web-based courses can visit eTech for eLearning resources and important course-related information.
  5. Check the class schedule; it is the student's responsibility to verify the registration has been completed accurately, so it is recommended that students print a copy of their class schedule for their records. Students may view their schedule by selecting Student Detailed Schedule, which is listed under Registration. Refer to Building Abbreviations for helpful information and a link to the campus map.
  6. Pay charges and/or confirm financial settlement according to Fee Payment Policy. Visit the websites for Student Accounts and Financial Aid for more information.
  7. Students must attend the course before its unique attendance date. There are no exceptions. Attendance is measured as: physical attendance, submission of an assignment, OR completion of Blackboard Attendance Accounting module.
  8. All students operating a vehicle on campus must purchase a Hang Tag. For information on Hang Tags and parking areas visit Public Safety's website. Official enrollment is contingent upon eligibility to enroll for future terms.
  9. Verify addresses and phones numbers are correct by selecting Update Addresses and Phones on the home tab under personal information.

Important Information: Students who have enrolled in classes but decide not to attend Tech must officially withdraw from classes. See "Total Withdrawals" below regarding withdrawals.

Schedule changes, including adding and changing sections can only be made in the Registrar's Office once the termbegins, and are subject to a fee. These changes can be made during the following dates:

For Fall: August 22 - August 28
For Winter Intersession: December 17
For Spring 2019: January 14 - January 18

NOTE: The dates above apply to full-term courses. Click here for information on Condensed Courses.

NOTE: ALL schedule changes MUST have signed approval by the Financial Aid Office and your academic advisor. Add/Drop and Withdrawal forms WILL NOT be processed until the appropriate signatures are acquired.

Schedule Change Steps:

  1. Students must submit an Add/Drop form, complete with advisor's and any other required signatures, to the Registrar's Office, Brown Hall, Suite 307, for processing; operating hours are from 8:00 AM to 5:00 PM. 
    NOTE: If changing sections only, an advisor's signature is not required.
    NOTE: Course section numbers may indicate unusual course characteristics, such as meeting at a location other than the Russellville campus, or a mixed technology class that is web-based and occasionally meets on campus. Refer to Section Numbers Decoded for more information.
    NOTE: Students enrolling in web-based courses can visit eTech for eLearning resources and important course-related information.
  2. Check the class schedule; it is the student's responsibility to verify the registration has been completed accurately, so it is recommended that students print a copy of their class schedule for their records. Students may view their schedule by selecting Student Detailed Schedule, which is listed under Registration Tools. Refer to Building Abbreviations for helpful information and a link to the campus map.
  3. Federal regulations for financial aid require attendance (physical attendance, submission of an assignment, or completion of the Blackboard attendance module) in all registered courses. If you fail to attend prior to the attendance date for a course, you will be dropped for non-attendance and could jeopardize your future financial aid eligibility. There is no re-instatement when dropped for non-attendance. There are NO exceptions to this policy!
  4. Pay charges and/or confirm financial settlement according to Fee Payment Policy. Visit the websites for Student Accounts and Financial Aid for more information.

Important Information: Students who have enrolled in classes but decide not to attend Tech must officially withdraw from classes. See "Total Withdrawals" below regarding withdrawals.

Schedule changes, including auditing, dropping, or withdrawing can only be made in the Registrar's Office once the semester begins, and are subject to a fee. These changes can be made during the following dates:

For Fall: August 22 - November 26
For Winter Intersession: December 17 - December 31
For Spring 2019: January 14 - April 19

NOTE: The dates above apply to full-term courses. Click here for information on Condensed Courses.

NOTE: ALL schedule changes MUST have signed approval by the Financial Aid Office and your academic advisor. Add/Drop and Withdrawal forms WILL NOT be processed until the appropriate signatures are acquired.

Schedule Change Steps:

1. Students must submit an Add/Drop form, complete with advisor's and any other required signatures, to the Registrar's Office, Brown Hall, Suite 307, for processing; operating hours are from 8:00 AM to 5:00 PM OR student can request a drop by clicking "Drop Classes or Withdraw" in the Registration box on the Registration tab in the OneTech portal. 
NOTE: You can follow these instructions to complete the online drop request.
2. Check the class schedule; it is the student's responsibility to verify the changes have been processed accurately, so it is recommended that students print a copy of their class schedule for their records. Students may view their schedule by selecting Student Detailed Schedule, which is listed under Registration Tools. Refer to Building Abbreviations for helpful information and a link to the campus map.
3. Federal regulations for financial aid require attendance (physical attendance, submission of an assignment, or completion of the Blackboard attendance module) in all registered courses. If you fail to attend prior to the attendance date for a course, you will be dropped for non-attendance and could jeopardize your future financial aid eligibility. There is no re-instatement when dropped for non-attendance. There are NO exceptions to this policy!
4. Pay charges and/or confirm financial settlement according to Fee Payment Policy. Visit the websites for Student Accounts and Financial Aid for more information.

Important Information: Students who have enrolled in classes but decide not to attend Tech must officially withdraw from classes. See "Total Withdrawals" below regarding withdrawals.

Students who choose not to attend Arkansas Tech University after they have enrolled in courses must officially withdraw. Failure to officially withdraw may result in student receiving failing grades and having financial charges applied to the student's account. 

Students can withdraw from full-term courses through:

For Fall: August 22 - November 26
For Winter Intersession: December 17 - December 31
For Spring 2019: January 14 - April 19

Total Withdrawal Steps:

  1. Students with financial aid (loans, grants, and/or scholarships) MUST contact the Office of Financial Aid before initiating the withdrawal process.
    NOTE: Students who have contracted, on-campus housing, should contact the Office of Residence Life before completing the withdrawal.
    NOTE: Students with tuition assistance, military benefits, or third-party payments should contact the Office of Student Accounts before completing the withdrawal.
  2. Students must finalize the withdrawal process in one of the following ways:
  • Prior to the first day of the term, students have the ability to complete a withdrawal by logging onto their OneTech portal and selecting the Registration tab, click Register and Add/Drop Classes link located in the Registration Tools block. Using the drop-down menus, web drop all courses enrolled. NOTE: Students will need their registration code to access their registration options
  • Visit the Financial Aid and Registrar's Offices to complete the necessary paperwork.
  • Students can request a total withdrawal by selecting the Registration tab, click “Drop Classes or Withdraw” in Registration box on the Registration tab in the OneTech
    NOTE: You can follow these instructions to complete the online drop request.
  • Written requests may be emailed from the student's @atu.edu email address to registrar@atu.edu, faxed to (479) 968-0683, or mailed to Office of the Registrar, Brown Hall, Suite 307, 105 West O Street, Russellville, AR 72801. A request to be withdrawn should include the following information: name, T#, mailing address, phone number, term to be withdrawn from, reasoning for being withdrawn, date of request, and student's signature.
  • Call the Registrar's Office at (479) 968-0272 to begin the withdrawal process.  Further action will be required by the student.  The withdrawal will NOT be completed until the Registrar's Office receives a signed request from the student!
    NOTE: The official date of the withdrawal will be the date in which the withdrawal process was initiated by the student.  This may include a phone call, email, or personal inquiry.

It is the student's responsibility to verify that the total withdrawal was completed accurately. It is recommended that the student view their student detailed schedule on their OneTech account and print the registration message "You are not currently enrolled for the term selected" for their records.

NOTE: For refund information and dates, please visit the Student Accounts website